Smart Tips to Lead Effective Business Meetings

Leading a business meeting is not as easy as it seems. There are a lot of business meetings which are ill-directed, drawn out and digressive. For this reason, you have to appropriately plan your meeting so that it is firmly structured and you can achieve your goals.

The first thing you have to do to lead your business meeting runs well is to decide whether or not you highly have to call a meeting. You have to consider whether that problem can be resolved by individual. If it can, you don’t have to call a meeting then. On the other hand, if it can’t, you can call a meeting.

The second thing is to determine the attendants. Certain issue may only involve certain individual. You have to consider the individual who has to attend the meeting. It allows the other to keep on doing their tasks. In addition, it will make the discussion more focus.

The third thing is to prepare for the agenda. You have to determine the definite time to start and stop. Also, you have to determine the goals and the main priority of your goals. It will help you to make the meeting clear. In addition, you have to circulate the agenda earlier so that the attendants can make a preparation.

The fourth step is to start your meeting after all are ready. You can start it from the easier issue and then to the heavier issues so that your meeting will be effective. For each issue you want to discuss, you have to make certain allotted time. To help you monitor the time, you can use a timer. Set the discussion at the end of the meeting so that you can cover all the issues in the agenda.

The last thing you have to do is to hand out copies right after the meeting so that you can remind everyone about the result of the meeting and the action plans.

Get Out Of The Office! What Can Off-Site Business Meetings Offer Your Company?

If you’re in charge of planning corporate meetings for your company, the first decision is likely whether you’re going to have it within your own company’s office or if you should use an off-site venue for your corporate event. While the right choice depends on a number of factors, including the size of your company and your meeting’s agenda, here are some things that an off-site business meeting can provide your company.

Planning A Professional Presentation? Off-Site Business Meetings Can Provide Pro Audio/Visual Equipment

Have you ever attended a business meeting where more time was spent trying to get the audio/visual equipment up and running? This situation is all too common and is frustrating for both attendees and corporate meeting leaders. By holding your business meetings or corporate events at a location with professional audio/visual equipment, you’ll ensure that your time isn’t wasted trying to get the microphone or presentation equipment working.

Look For A Location With A Catering Staff That Can Hand Pick The Perfect Menu

Corporate events that last all day mean you’ll need to feed everyone. While it’s true that you can always order some pizza or call a local sandwich shop to arrange meals, this means you’ll need someone to take the time out of the business meeting to set everything up, as well as provide drinks, plates, napkins, silverware and more. Instead, having your corporate meeting off-site means that the site’s staff will be able to serve your employees whatever you’d like — forget about those old stand-bys, pizza or cold sandwiches. They’ll also be able to cater to attendees with allergies or food preferences, such as providing a meal for a vegetarian. Best of all, you won’t need to worry about setting the food out or cleaning up the mess when everyone is done eating. If you choose the right site that has a professional chef and a full catering staff, you’ll be able to provide your employees with cuisine that might just rival your city’s best restaurants.

Enough Space, Whether You’re A Group Of 10 Or 1000

If you’re planning a large corporate event, chances are good that you just don’t have the space within your location to house everyone. Many sites that are available for conference meetings will be able to handle your large group, without requiring a lot of set up on your end. These sites for business meetings can place chairs in rows for presentations or educational seminars or they can seat everyone at round tables that are perfect for meals or awards ceremonies.

If your conference meeting is on the smaller side, you don’t need to worry about having too much space with an off-site event. Many sites that are used for corporate events can tailor your space if you need something for a small group. As long as you choose the right site for your business meetings, you’ll still receive the same personal service.

Holding your conference or meeting at an off-site location means that you’ll conduct your business meeting with professional audio/visual equipment and a catered meal that your employees will appreciate. Whether you’re planning a corporate meeting for 10 or 1000, consider calling a venue that specializes in corporate events and business meetings to see how they can help.

Best Ever Prospecting Letters for Commercial Brokers

In commercial real estate brokerage the prospecting letter process really works. To be successful at it you need to plan the process and control your actions as you progress.

Why will the ‘letter’ process help your prospecting efforts today? Well, it’s because the letters are less inclined to be ‘binned’; that is of course if you plan them correctly and follow the rules.

Here are some facts in comparing letters to emails:

  • Prospecting emails are not very successful at all. Most of the people you send them to will delete the communication quickly. As a by-product of the process you must have their approval to communicate in that way, otherwise you will be breaking the laws on ‘spam’.
  • A letter is very professional as long as you do not ‘overdo it’. In commercial real estate the best letter is compiled on one single page. The contents should be contained in no more than 4 paragraphs. Sign the letter personally in blue ink. Ensure that your signature is legible and professional (don’t sign in a ‘scrawl’ as it sends the wrong message).
  • Create the correspondence to introduce your upcoming telephone call. Make the call a few days after the letter has been received. The prospect will be expecting your call and will be more inclined to take it.
  • Always put your business card in the envelope. Don’t put anything else in a prospecting letter. The object is to sell yourself and your upcoming telephone call. Don’t confuse the message with bulky brochures on other issues and property matters. Focus on the one thing that is important, and that is your upcoming telephone call.
  • Design the letter for the person you are writing to. In other words you should have separate letters covering sales, leasing, property management, and retail. Get away from the generic approach and be specific to a part of the industry. Sell your upcoming telephone call on that basis.
  • Get a reference book on ‘words that sell’ or ‘phrases that sell’. Add a few words from the books into your letter to increase readability.
  • Every good prospecting letter should have a great headline. You want the person to read the message. Perhaps the headline you use could reflect local property activity or changes. Understand the concerns of the market and match the letter to the focus of investors, property owners, or tenants as the case may be.
  • The letters should be sent every 60 to 90 days. As part of that process, follow-up as many of the letters that you can. It directly follows that you should not send out too many at once and thereby create a situation where you cannot make the calls.

This is a system of prospecting. The letters are part of the bigger picture. They do not replace cold calling, but they add to the momentum that you would have in other prospecting processes. Start using the system as a boost to your market share.

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